Re form Your K-12 Facilities Management.
Simplify Operations Through Streamlined Forms and Automated Processes
Designed for K-12 Maintenance Departments, our innovative online forms and workflow automation solution simplifies complex processes, reduces paperwork, and enhances operational efficiency.
How Does It Make Facility Management Easier?
4 key ways our software transforms your daily operations.
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Requests automatically route to the right person and track every step from submission to completion.
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Intelligent workflows sort requests by urgency, location, and type of work needed.
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Staff receive instant updates on their requests while maintenance teams get clear, organized task lists.
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Maintain complete repair histories, identify recurring issues, and make data-driven decisions.
Challenges
School maintenance and facilities departments face daily hurdles in managing diverse requests, coordinating repairs, and overseeing facility operations across multiple sites. These challenges often result in delayed responses, inefficient resource allocation, and difficulties in tracking the status of various projects and maintenance tasks.
Solutions
Our software digitalizes facilities management processes, automating workflows and centralizing information. This leads to streamlined request handling, improved job tracking, and more efficient resource utilization – allowing maintenance staff to focus less on paperwork and more on creating and maintaining optimal learning environments for students and staff.
Key Forms and Processes for Facilities Management.
Every Maintenance Department is unique, and so are its needs. We've designed our solution to be flexible, addressing these common forms and processes while adapting to your specific requirements.
Maintenance Requests
Equipment Repair Form
Job Tracking and Reports
Work Orders
Facility Management
Facility Use Requests
So Many More.
Plus, We Customize to Your Exact Needs.
Key Software Capabilities for Maintenance and Facilities
Unlock efficiency and productivity in your department with features designed to make life easier.
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Create specialized forms for work order requests, preventive maintenance schedules, and safety inspection checklists, streamlining facility management processes.
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Streamline approval processes for maintenance requests, equipment purchases, and contractor assignments, improving overall operational efficiency.
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Monitor the status of ongoing maintenance tasks, equipment repair requests, and facility improvement projects in real-time, enhancing responsiveness and resource allocation.
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Safely store and easily access completed maintenance logs, safety inspection reports, and facility use agreements, ensuring organized record-keeping and quick retrieval of important information.
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Expedite approvals for work completions, safety certifications, and vendor contracts with secure, legally-binding electronic signatures.
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Create detailed reports on work order completion rates, maintenance costs by facility, and safety inspection outcomes based on data from submitted digital forms and tracked processes.
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Allow maintenance staff to access and update work orders and inspection forms on-the-go, improving response times and communication during on-site tasks.
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Facilitate seamless communication between Maintenance and other departments for coordinating facility use, addressing urgent repair needs, and planning long-term improvement projects.
1-on-1 Set Up and Implementation
Fully customizable. Rapid results. Real collaboration.
Your Forms, Your Way
With our 1-on-1 set up, we take the time build your forms exactly the way you want them. We fit into your system, not the other way around.
Launch Faster
Replace your outdated paper processes in hours, not months (like it used to.)
Supported by Real People
You’re never on your own. We guide the implementation, and we’re always here where you need us.
Testimonials
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![Columbia Falls Public School Logo for Testimonial]()
"Flow Forms is amazing to work with and are always there to answer any and all questions."
Jodee Perkins
Director of Transportation
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![Billings Public School Logo for Testimonial]()
"Flow Forms is, by far, one of the most useful and beneficial investments the district has made to date."
Tamra Covington
Director of Student Services
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![Belgrade Public Schools Logo for Testimonial]()
"You wouldn't believe how much more efficient Flow Forms has made our organization."
John Blackman
Director of Student SErvices
