For the work that keeps the place running.
We build the processes that keep your organization moving. The forms, the routing, the approvals, the signatures, the follow-up, and the record. We build them around how your office already works, take them off your hands, and keep them moving.
Read the transcript
Every process has someone carrying it.
[A wall of everyday requests from schools, cities, and state offices: a purchase request, a work order, a park shelter rental, a timesheet, a new hire, an event permit, a leave request, and more.]
Like this one.
[The rest of the wall steps back and one leave request is highlighted: M. Reyes, November 13 to 14.]
One request. Six things to carry.
[The leave request opens: M. Reyes, Thursday to Friday, November 13 to 14, two days. What gets carried: walk it to her supervisor, check whether HR needs it, find a backup if he's out, chase it when it stalls, tell payroll, file it where it can be found.]
Now multiply that by every process you run.
[The leave request drops back into the wall. Every request on the wall now shows its own list of things to carry.]
What if it all moved on its own? Went to the right people. Followed up. Kept everyone posted. Filed itself.
[The lists check themselves off across the whole wall as the lines appear.]
Here's how we make that happen.
[The leave request steps forward from the wall.]
On the build call: leave request. We walk through it together and build it at the same time.
[City of Pine Ridge, in their own words:] "Anyone on staff sends it in, and it goes to their supervisor first."
[Flow Forms builds as they talk. Step 1: anyone on staff, from any device. Step 2: their supervisor.]
"HR only needs to see it if it's over five days. Payroll gets a copy either way."
[Step 3: HR, only over five days. Step 4: payroll.]
"And if nobody answers, send a reminder after a day."
[A reminder after a day is added to the supervisor's step.]
By the end of the call, it's ready to go. No big implementation. No new programs to learn.
When someone sends one in, the work just moves.
[A two-day leave request reaches the supervisor.] It went to the right people.
[A reminder goes out.] It followed up.
[The supervisor approves. At HR, the request is checked against the rule: two days, not over five, so HR isn't needed and it moves on. Payroll gets a copy.] It kept everyone posted.
[The request is on file.] It filed itself.
Want something changed? Just tell us.
[City of Pine Ridge:] "Starting in January, department heads sign off after the supervisor."
[A new step, department heads, slides in after the supervisor. HR and payroll move down a step.]
We change it for you.
It works the same way for every process.
[The leave request becomes one tile among many for the City of Pine Ridge: purchase requests, timesheets, work orders, park shelter rentals, business licenses, event permits, public records requests, contract approvals, council agenda items, and more.]
Each one built with you. Around how your office already works.
[The tiles change to Pine Ridge School District (facility use, out-of-district requests, meeting notices, bus conduct write-ups, board agenda items) and then a state government agency (grant applications, program applications, telework agreements, records requests, training sign-ups).]
50+ processes running in just one organization.
[Working with: three sets of client logos swap in, schools alongside counties, cities, the state, colleges, and businesses.]
For the work that keeps your organization running. Bring us the first one.
We’ll build it with you. [Handwritten in marker under the line, with an arrow pointing back to “Bring us the first one.”]
Flow Forms. A Montana Company. Billings, MT.
Every process has someone carrying it.
Somewhere in your organization, a person owns each of these: tracking it down, sending the reminder, walking it to the next desk, knowing which stack it lives in.
Going digital was supposed to end that. Mostly it just changed what was being carried.
The work that moves the mission. And the work that keeps the lights on.
We handle the second so you can stay on the first.
Nobody joins a district for the second kind. But the personnel files, purchase approvals, consent forms, and compliance paperwork still have to be carried by someone. We work with districts and the organizations that serve them, from the business office to special education.
The second kind of work crosses departments that each keep their own systems and their own ways of doing things, and someone has to walk it between them. We build the routing that gets it approved, signed, and on record.
Tell us how it works. We take it from there.
It starts with one process.
All of this, and all anyone does is fill out a form.
That's what it looks like when the work is moving and nobody is doing the carrying.
“Before Flow Forms, we struggled with the approval process—making sure the right people were involved, keeping track of steps, and constantly having to explain processes to new staff members. Now, that stress is gone.”
Glendive Public Schools
“Flow Forms is seamless and transparent. Moving from one OPI department to the next to task completion now takes a fraction of the time. Open a window and you can clearly see where your project is in the queue to completion.”
Montana Office of Public Instruction
“It is, by far, one of the most useful and beneficial investments the district has made to date.”
Billings Public Schools
Bring us the first one.
Come with the process that's costing you the most. We'll talk it through together and show you how it could work in your office. No slide deck. No generic walkthrough.
Not ready for a conversation yet?
Here is where to go.
Every desk has its own page: the business office, special education, HR, transportation, facilities, student services. The processes that land there, and what they look like once they are running.
The work crosses departments that each keep their own systems, and somebody walks it between them. That has its own page.
The whole method, start to finish: the conversation, the build, what your people see, and what happens when the process changes.
Write-ups on the processes other districts and offices run, and what changed once they did.
A small team in Montana that has been building this work since 2019, and the people who answer when you call.