Simple enough to explain.
Flexible enough to fit.
You pay for the processes you need, not for every person who might log in. Start small, or start where the pain is. Either way, expanding from there is natural.
Start with one process. Expand when it makes sense.
Four tiers based on how many processes you need. Pricing within each tier scales by enrollment size.
Starter
One process. Your biggest bottleneck. Solved.
- One fully built digital process
- Automatic routing & digital signatures
- Audit trail & reporting
Choose 3
Three processes. Your team feels the difference.
- 3 fully built processes, your choice
- Flow Forms Builder included
- Priority support
Department
One department. Fully automated.
- Up to 5 fully built processes
- Flow Forms Builder included
- Multi-department discounts available
Managed
We are your operations team.
- Unlimited process builds
- All-department coverage
- Proactive account management
Priced for education budgets and scales by enrollment, not by seat count. Some processes, including WBL, may qualify for Perkins V CTE funding. Talk to us about your situation →
Government agencies work with us too.
OPI started with a single requisition workflow, one of the most complex approval chains we’d built. It worked. They expanded. Today it’s an ongoing managed services partnership. You can start the same way.
1 workflow
Started with a single requisition process
Branching approvals
Different signatories, different paths, based on request type, amount, and org level
One became many
Expanded into a full managed services partnership, still growing
We do the work.
You get the result.
This isn't a platform you configure yourself. Every engagement includes hands-on build support from our team, start to finish.
Workflow mapping sessions
We map your exact process before building anything.
Custom build, not a template
Every process is built to match how your organization actually works.
Digital signatures & routing
Automatic routing to the right people with built-in digital signatures.
Full audit trail
Every submission, approval, and action is logged and searchable.
Automated reminders
If an approver hasn't acted, they get a reminder. Submitters get updates. Nobody has to chase anything.
Post-launch support
We stay involved after launch to make sure everything keeps running.
One process is all it takes to start. Everything else grows from there.
Priced for people who don’t have time for complex software.
From conversation to launch.
Book a conversation
30 minutes. Tell us what's broken and we'll tell you straight whether we can fix it.
Map the process
We document every approver, every branch, every exception before we start building.
We build it
Our team builds it. You review it, give feedback, and we refine until it's right.
Go live & grow
Launch and use it. Most organizations add more workflows within a few months.
More than a form.
A workflow that runs itself.
Most form tools stop at the submission. Ours keeps going. Flow Forms handles the routing, the approvals, the notifications, and the filing. Automatically, every time.
Your team gets access to the full Flow Forms Builder: conditional logic that adapts to the answer, automatic routing to the right approvers, digital signatures, file uploads, and a complete record of everything that was submitted and approved.
We build your first workflows with you and train your team on the platform. After that, you can build new forms on your own, or hand them to us. Most clients do both.
Common questions
Builder is a visual tool included in the Choose 3, Department, and Managed tiers that lets your team create and modify simple workflows on your own — without waiting for us. It’s great for straightforward forms. For complex routing or multi-step approvals, we still handle the build.
Because it depends on your organization’s size and the complexity of the workflows. We price by enrollment band for K–12 districts, and by scope for government and other organizations. The conversation is quick — book a call and we’ll give you a number.
No. Flow Forms is priced by process count and enrollment band, not by user. Everyone in your organization can submit and approve without adding to the cost.
Yes. Most organizations start with the Starter tier — one process, fully built by our team. Once you see it working, you can add more.
We don’t offer self-serve trials, but we do offer pilot engagements for larger organizations. Talk to us about what that looks like.
Managed services means Flow Forms acts as an extension of your operations team. We build unlimited workflows, proactively manage your account, and handle changes as your organization grows. It’s our most hands-on tier.
Ready to find out
what yours costs?
Tell us what you’re dealing with. We’ll give you a straight answer on fit, scope, and price. No deck, no pressure.
We’ll confirm within one business day.