For the work that keeps your student services office running.
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Every enrollment. Every request. Every record. From families, other districts, the county. It all lands on your desk.
[A wall of student services requests: enrollment, out-of-district requests, records, transfers, immunizations, proof of address.]
Right now, it shows up every way possible.
[What's coming in, and how: at the counter, by email, by mail, in a backpack, by phone.]
And you're the one keeping track of all of it.
With Flow Forms: however it came in, it's here.
[One list of this week's submissions, each showing where it is.]
Each one moves on its own.
[An out-of-district request: the family submits from the website at 8:52 PM. Pine Ridge SD approves. Cold Springs SD gets a link, no account needed.]
Nobody answers? It asks again. [Cold Springs approves. The county office is notified. Request complete.]
One place for all of it. Nothing left to keep in your head.
When it changes, tell us.
[Student services and Flow Forms on a call. A. Ott, student services: "Out-of-district approvals go to the board now." Terry, Flow Forms: "Got it. Changing it now." The school board is added before approval.]
We change it for you.
For the work that touches your desk: enrollment and registration, residency and proof of address, out-of-district requests, transfers and withdrawals, records and transcript requests, immunization and health records, students who are homeless or in transition, free and reduced lunch applications.
Each one built with you. Around how your office already works.
"Our partnership with Flow Forms has already produced many time-saving documents. There does not appear to be any limit to what we can create and use." Tamra Covington, Director of Student Services, Billings Public Schools.
What are you still keeping track of? Bring us the first one.
We’ll build it with you. [Handwritten in marker under the line, with an arrow pointing back to “Bring us the first one.”]
Flow Forms. A Montana Company. Billings, MT.
We build the processes your office runs on. The ones that start with a family, or a district two counties over, or somebody who has never heard of you. We build them with you, around how your office already works, and from then on the work moves on its own.
None of it finishes in your building.
A family fills out the enrollment paperwork. A parent signs the release. A registrar somewhere else sends the records. A county office signs off.
A parent with a phone at nine at night either finishes it or doesn't. That part isn't about your office at all, and it's the part most of this work waits on.
The work that touches your desk.
Right now you're waiting on somebody.
A packet goes home in a backpack. A form gets mailed to a parent who mails it back, or doesn't. Somebody calls a district two counties over and leaves a message.
A family shows up at a counter during the hours they're supposed to be at work.
A student can't start because one piece of paper is somewhere between two offices, and the only way to find out where is to ask.
We build the other person's side too.
Most of what goes out of this office gets filled out by somebody who doesn't work for you, on their own time, on whatever they have in their hand. So we build for that.
It arrives by text and email, opens on any device, and takes a few minutes. No account, no password, nothing to download, no trip to the office.
Then we build your side around how your office already moves it, and from there it runs. It goes to the next person on its own, asks again when nobody answers, and you can open it any time and see where anyone stands.
How we build it →That's the work we take off your hands.
“We needed to reduce the workload in our office and the modernizing option was to quit doing data entry and save lots of paper along with lots of time. Flow Forms showed up as our go-to partner. We put our intent to homeschool online and because it was so successful we continued with our educator licensure registry. It has been phenomenal.”
Gallatin County
What happens when the form is easy on the other end shows up in the numbers. These are other desks' processes, and the mechanism is the same one.
Sweetwater County SD #2, Wyoming
Sweetwater County SD #2, Wyoming
LaVille Community Schools, Indiana
Every one of those was filled out by somebody who does not work at the district.
Once it's running.
A family enrolls from the kitchen table on a Sunday, and the paperwork is complete before anyone opens the office Monday. A parent signs a release on a phone in a parking lot. An out-of-district request goes to the other district, the county, and back, and you can see where it is the whole way. A student who arrived mid-year starts on time because the one thing you were waiting on got answered the day you asked.
All of this, and all anyone does is fill out a form. That is a student services office where the work moves and nobody carries it.
Bring us the first one.
Start with enrollment, or start with whatever is costing you the most. We'll talk it through together and show you how it could work in your office. No slide deck. No generic walkthrough.