For the work that keeps your buildings running.
We build the processes your operation runs on. The repair somebody reported this morning, the group that needs the gym Saturday and somebody there to unlock it, the room that has to be ready Monday. We build them around how your operation already works, take them off your hands, and keep them moving.
Everybody needs something from you, and it all arrives differently.
Every teacher in every building is a requester. So is every coach, every office, and every outside group that wants the gym on a weekend. It comes by email, on a sticky note, or from somebody catching you in a hallway.
None of that is the repair. It's the managing that sits on top of the repair, and it lands on you by default.
The work that touches your desk.
Right now the work orders pile up.
A superintendent at one of our districts described what it was like before: work orders so cumbersome they were almost useless. Paper forms coming in and stacking up.
Somebody has to read the pile, figure out which ones matter, find out what half of them actually mean, remember who he sent where, and answer the person who asked last week.
Facility use is its own version of the same thing. Somebody has to decide it, somebody has to tell the custodian to be there, and somebody has to make sure the paperwork actually did come with it. Every one of those is a person remembering to do something.
Both loops close themselves.
A repair request comes in and lands with you. You approve it and pick who's going, in the same click. That person gets it, and so does whoever asked, so nobody is wondering anymore. The person doing the work can put a photo on it, before and after or just done, whichever you want. When it's finished it comes back to you, you close it out, and the person who asked finds out without asking anyone.
A facility use request runs the same way with different people on it. Proof of insurance and signed waivers come in on the request, either up front or once you've approved it in principle, whichever way your district does it. Once it's approved, everyone who has to know is told, including whoever is unlocking the door.
What was booked, by whom, what they turned in, and who approved it is on record afterward. We build both around how your operation already runs. Your people, your order of operations, your call on what goes first.
How we build it →That's the work we take off your hands.
“The maintenance requests are another strong highlight. The Head Custodian uses the maintenance requests to delegate, communicate with staff, and clarify request status.”
Philipsburg School District No. 1
Once it's running.
A teacher reports something broken and gets told when it's fixed, without ever calling the office. You assign the work in the same click you approve it, and a photo shows what it looked like when the job was done. A booster club asks for the gym, sends everything that has to come with it, and the custodian who opens the building knows before they do. A year later you can say who was in that building on a Saturday and who said they could be.
All of this, and all anyone does is fill out a form. That is a facilities operation where the work moves and nobody carries it.
Bring us the first one.
Start with work orders, start with facility use, or start with whatever is costing you the most. We'll talk it through together and show you how it could work in your buildings. No slide deck. No generic walkthrough.