For the work that keeps your HR office running.
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Every employee. Every form. Every signature. From the first application to the last day, it all crosses your desk.
[A wall of HR forms: job applications, leave requests, background checks, pay changes, exits, and more.]
Right now, it all lives in folders and inboxes.
[A list of what's open: new hire packet, conference request, exit paperwork, pay change, leave request. Nobody knows where each one is.]
Where's the new hire packet? "Let me check."
With Flow Forms: the packet runs itself.
[M. Alvarez's onboarding packet, starting August 18: Form I-9, Form W-4, direct deposit authorization, handbook acknowledgment, fingerprint clearance, building assignment sign-off. Each one completes in turn.]
Reminders are built in. Six of six, a week before she started. Open it any time. See where each one is.
When it changes, tell us.
[The HR office and Flow Forms on a call. S. Boyd, HR office: "Classified hires go to the business office before they come to us." Terry, Flow Forms: "Got it. Changing it now." The packet updates: classified hires go to the business office first.]
We change it for you.
For the work that touches your desk: onboarding, employment interest forms, personnel actions, complaints, job applications, professional development requests, exits, staff leave requests.
Each one built with you. Around how your office already works.
"Paperwork now flowed electronically along the chain of command and between all departments within minutes, as opposed to days." John Blackman, Director of Human Resources, Belgrade Public Schools. 75% reduction in paperwork processing time, first month.
What's still sitting in the folder? Bring us the first one.
We’ll build it with you. [Handwritten in marker under the line, with an arrow pointing back to “Bring us the first one.”]
Flow Forms. A Montana Company. Billings, MT.
We build the processes your office runs on. The ones with more than one step, more than one signature, and a date somebody is counting on. We build them with you, around how your office already works, and from then on the work moves on its own.
Almost nothing here is one step.
A new hire isn't a form. She's a stack of them, three people who have to sign, and a start date that doesn't move.
It's the same with a request that has to be approved, then attended, then recorded. Or a departure, where half of what has to happen happens after the last day. And the only thing that knows what all of it is happens to be a checklist in a folder.
The work that touches your desk.
Right now the folder is the system.
Somebody built that checklist and it's a good one. It knows every step. What it can't do is tell you where anyone is without opening the cabinet, tell you what's coming due this week, or tell you what was supposed to happen on Tuesday and didn't.
A packet gets handed across a desk and filled out by hand. A pay change reaches three people one at a time, each finding out it exists when it lands. Nobody can say where any of it is without asking.
We walk it before we build it.
We sit down with you and walk the whole thing, step by step, the way it really runs. Then we build it, and what you get back is your process, running.
It goes to the next person on its own, asks again when nobody answers, and tells you what's coming due. You can open it any time and see where anyone stands. Nobody has to forward anything.
How we build it →That's the work we take off your hands.
“You can't believe how much more efficient FlowForms made our organization. Paperwork now flowed electronically along the chain of command and between all departments with stake in the process within minutes, as opposed to days.”
Belgrade Public Schools
Reduction in paperwork processing time, first month. Belgrade Public Schools
Once it's running.
A new hire gets assigned a packet, and at any point you can open it and see what's done and what's still out, form by form. Nobody has to be reminded, because the process does that. An application arrives complete from somebody who almost didn't bother. A pay change goes to all three people on the path that kind of change takes, in the order it has to go, and gets back to payroll before the cycle closes. When a complaint comes in, every step after it is on record, including what was done about it.
All of this, and all anyone does is fill out a form. That is an HR office where the work moves and nobody carries it.
Bring us the first one.
Start with onboarding, or start with whatever is costing you the most. We'll talk it through together and show you how it could work in your office. No slide deck. No generic walkthrough.