For the work that keeps your business office running.
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Every timesheet. Every requisition. Every receipt. You're the last stop for all of it.
[A wall of business office forms: timesheets, requisitions, purchase orders, travel, reimbursements, card expenditures.]
Right now, every one gets checked by hand.
[This week's stack: extra duty timesheet, requisition 2209, mileage reimbursement, P-card expenditure, substitute timesheet. Several went back to the building.]
No documentation. Back to the building. Then you check it all again.
With Flow Forms: the form does the math.
[An extra duty timesheet: Classified, Rate B at $23.00 an hour, 18.5 hours. The total fills in: $425.50.]
It won't submit without what's required.
[Submit is blocked until the documentation is attached. The log is attached and it submits.]
What's left is your sign-off. [Approved on a phone.] Already added up. Already attached.
When it changes, tell us.
[The business office and Flow Forms on a call. D. Moss, business office: "Starting January, Rate B goes to $24.50." Terry, Flow Forms: "Got it. Changing it now." Rate B updates from $23.00 to $24.50 an hour.]
We change it for you.
For the work that touches your desk: extra duty and stipends, leave requests, travel and conference requests, reimbursements and claims, card expenditures, requisitions and purchase orders, timesheets and hours.
Each one built with you. Around how your office already works.
"They make sure we get the forms to work just the way we want them to." Andrea Keller, Clerk/Business Manager, Harlowton Public Schools.
What are you still checking twice? Bring us the first one.
We’ll build it with you. [Handwritten in marker under the line, with an arrow pointing back to “Bring us the first one.”]
Flow Forms. A Montana Company. Billings, MT.
We build the processes your office runs on. The timesheet with three pay rates on it, the travel request, the reimbursement that should have a receipt attached, the requisition from a building across town. We build them with you, around how your office already works, and from then on the work moves on its own.
You're the last stop.
Most of this work starts somewhere else and finishes here. A teacher fills something out, a principal signs it, and then it arrives at your desk for the final sign-off and the record.
Because the record is the record, and it has to be right. That's the part of the day that isn't the budget.
The work that touches your desk.
Right now everything gets checked twice.
Ridgeland School District 122 in Illinois ran three separate paper timesheets, one for each category of employee, each at a different rate. Every one came in on paper, and every one got read, added up, and checked against a rate before anything could be paid.
The rest of the office runs the same way. A reimbursement arrives without the receipt, so somebody asks for it. A requisition arrives missing a line, so it goes back. A form arrives with the math done by whoever filled it out, so the math gets done again here. None of that is the work. It's what has to happen before the work.
It arrives right. What's left is your sign-off.
A form doesn't submit without what's required on it. If something has to be attached, it's attached. If there's a number to calculate, the form does it, at the rate that applies to the person filling it out. Nobody's arithmetic is standing between a submission and a payment.
So when it reaches you, it's complete and it's correct, and what's left is your sign-off. Which you can do from any device, in a parking lot, on a Sunday, without going back to the office to look at a stack.
Each process goes the way it actually goes in your district, with your people, in your order. You stay responsible for the budget. We build the rest of it with you, and from there it runs.
How we build it →That's the work we take off your hands.
nothing to send back
“They make sure we get the forms to work just the way we want them to. They listen to our feedback and have made some exciting changes in just the short time we have been working with them. Flow Forms has stream-lined and simplified many of our cumbersome paper forms; Leave Requests, Travel Reimbursements, P-Card Expenditures, Requisitions, and many more.”
Harlowton Public Schools
Once it's running.
A timesheet arrives with the hours at the right rate and nothing missing. A reimbursement comes in with the receipt already on it. You approve four things from your phone between other things, and none of them come back. At month end the numbers export to a spreadsheet instead of coming off a stack. When someone asks who approved something in October, you don't go looking.
All of this, and all anyone does is fill out a form. That is a business office where the work moves and nobody carries it.
Bring us the first one.
Start with timesheets, or start with whatever is costing you the most. We'll talk it through together and show you how it could work in your office. No slide deck. No generic walkthrough.