WBL is now on the diploma.
We built the system to manage all of it.
Tracking student hours, collecting employer verifications, managing training plans, and reporting to the state. We built a system that handles all of it, so you're not managing it in a spreadsheet.
Built specifically for the new diploma requirements.
Employer verified, no login needed
Student Hours, Jordan Reeves
LiveStudent submitted hours
Weekly log · mobile form
Employer signed
Mike Torres, Acme Mfg · clicked link from email
Coordinator review
Pending final approval before state reporting
Ready for state reporting
Export-ready once approved
Most districts are
one deadline away from a problem.
Right now, most districts are managing this the same way: a spreadsheet for hours, emails back and forth with employers, paper training plans that get lost, and a reporting deadline that requires pulling everything together manually the week before it's due.
Students who don't have documented, verified hours on file won't receive credit toward diploma seal requirements, regardless of how many hours they actually worked. The documentation is the requirement.
Employer verification that requires a phone call
Employers are busy. Getting them to sign a paper form, or log into a system they've never used, takes follow-up, reminders, and time you don't have. Most districts are doing this over email and hoping it sticks.
Training plans living in someone's email drafts
The written partnership agreement between student, parent, school, and employer is a state requirement. Tracking whether it's been completed, and where the signed copy is, is a different problem for every district.
Reporting built from scratch every semester
Pulling hours from spreadsheets, verifications from email, and training plans from wherever they ended up, then formatting it for state reporting, is a project that takes days, every single reporting period.
Every step of WBL
in one place.
built to your process.
We build the forms and configure the routing around how your district and your state requirements actually work.
Student submits hours
A simple mobile-friendly form where students log their hours, describe the work, and attach any required documentation. Completed from their phone between shifts.
Employer receives a verification link
The employer gets an email with a link. They review the hours, confirm or correct, and sign. No account. No portal. One click from their inbox.
Coordinator reviews and approves
Once the employer verifies, the coordinator gets a notification. They review, approve, and it's logged with the full audit trail attached automatically.
Ready for state reporting
When the reporting deadline arrives, your data is already organized. Pull a report, export what you need, and submit. No scrambling. No spreadsheet archaeology.
WBL involves more parties and more moving pieces than most processes we build. We do that work with you, and most programs are live within a few weeks of our first call.
Who's involved
WBL isn't one person's job.
Flow Forms handles the handoffs between all of them.
WBL Coordinator
Owns the process end to end: placements, documentation, state reporting. Flow Forms gives them one place to see everything instead of a pile of spreadsheets.
Central userCTE Director
Accountable for program compliance and Perkins reporting. Needs to know hours are documented and the process is defensible before the state asks.
Oversight and complianceSchool Counselor
Often the first to know a student needs WBL hours for their diploma path. Refers students and checks status without owning the whole system.
Referral and status checksEmployer Partner
Verifies student hours and signs training agreements. Flow Forms sends them a link. They click, confirm, and they're done. No account. No password. No portal.
Verification only, no login needed New requirements.
New tools.
State diploma seal requirements are new. The districts that get ahead aren't trying to adapt old platforms to them. They're starting with something built around the actual requirements, including employer verification.
"This makes me so happy I could cry." Indiana school counselor, after Flow Forms gave them back their weekends and snow days 😊
Built around your state's requirements
Hour thresholds, diploma seal tiers, training plan requirements, state reporting formats. We mapped all of it before we wrote a line of code.
The same team stays with you
The people who configure your WBL process are the same people who answer your questions after you go live. No handoff to a support queue.
The budget for this may already exist.
Perkins V — the primary federal funding source for CTE programs — explicitly authorizes spending on implementing work-based learning opportunities. Software that directly supports your WBL program is a documented allowable use. That means your district's existing Perkins allocation may cover Flow Forms entirely, without touching general funds.
What Perkins V authorizes
Section 135 of Perkins V authorizes local recipients to use funds to implement work-based learning opportunities. Software licenses for CTE-related tools are a documented allowable use.
Who to talk to
Start with your CTE Director. They manage the local Perkins application and know what's been approved in your state plan. Bring them Section 135(b)(5) and ask directly.
Timing matters
Perkins funds are typically allocated in spring and available through the following academic year. If you're in budget planning season, this is the right time to get the conversation started.
One important note: Perkins V is administered at the state level, and final eligibility is determined by your state's CTE director. The federal authorization is clear — Section 135(b)(5) — but confirm the local application with your CTE director before submitting.
Every hour logged. Every employer signature collected.
Ready for state reporting without anyone chasing anything.
More ways Flow Forms solves for your team.
State Agency
Most agencies aren't running on paper anymore. They're running on expensive platforms that are still being implemented. Workflows that were supposed to be fixed a year ago still aren't. The work still gets done the hard way.
See state agency solutionBusiness Manager
Requisitions, travel reimbursements, leave requests, P-card expenditures. We build digital forms that handle all of it automatically. Your team fills it out. The right people get notified. It gets done.
See business office solutionsSPED Director
SPED teams carry one of the heaviest documentation loads in any district. IEPs, 504 plans, evaluations, consents, annual reviews, every one of them time-sensitive, compliance-critical, and dependent on signatures from people who are hard to reach.
See SPED solution See the WBL system we
built for the new mandate.
We'll show you the actual system: student submissions, employer verification, coordinator review, and state-ready reporting.
We'll confirm within one business day.